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Perfect Email Labels for Online Solopreneur

Perfect Email Labels for Online Solopreneur post image


How would it feel if you could organize your emails in such a way that it is not going to be a distraction for you?

You’ll feel great, right?

The challenge is to start a system that is going to work for you.

You can spend hours thinking about this.

In this post right here I am going to give you email labels that will help you stay on track with your business and most importantly not getting distracted.

Use a perfect labeling system to eliminate email distraction Click Here To Tweet


What are The Perfect Email Labels for Online Marketers?


Before I explain here is my Infographic…

Hope you get the picture 😉


Let me explain further

 1.    Money Received: Include all emails advising payments made to you ex: PayPal , affiliate commissions

Tip: Set the messages to skip the inbox if they are too many to handle

2.    Marketing: Folder for your marketing communication. This includes your communication with your marketing contacts. For example : Facebook ads, team emails, messages from your solo / banner ad contacts etc.

Tip: Do not skip inbox

3.    Affiliate info: Information from the affiliate programs you are part of  –

Tips: * Can have labels for each affiliate program nestled under this main heading

**Do not skip the inbox because you want to know the latest information about the products you are going to promote.

 4.    Payments: Place for your receipts for online payments ex; tools, advertising etc

Tips: * Do not skip the inbox because you must check them to keep a track of your outgoings and any problems like Credit Card validity

** Have a system to file these away in digital format or hard copies to use for your accounts and tax returns

5.    Webinars: For webinar access information. Use this folder to file your webinar access information after registering for the webinar.

Tip: Always use your calendar to schedule webinars

6.    Clients: For important communications with your clients.

Tip : Do not skip the inbox.

7.    Team: Place for your communications with your team ex: outsourcing contractors, virtual assistant, your network marketing team members

Tip: Do not skip the inbox, you want to be on top of what’s your team is doing

8.    Mentors: Emails from your mentors and coaches.

Tip: Skip the inbox unless you are currently receiving their services

9.    Competitors/Marketers: These are emails you receive from other marketers and competitors you have subscribed.

Tips:  * Always Skip the Inbox

**You can have label for each subscription nestled under a main heading. eg: Subscriptions/Ms A , Subscriptions/ Mr X… etc

What happens with the emails that SKIPPED the inbox?

The reason I suggest that you skip all of your subscription emails is because that is your main online distraction.

You subscribed to these lists for a reason.

Obviously you want to know what they are talking about.

You want to learn from them, or they may be your target prospects…


But the thing is,

Most of these emails will make you take some form of action like reading a blog post, watching a video or buying a product.

I agree that it is important that you go through these messages to keep track of what’s happening in the world of online marketing.

The smart way of doing this is to allocate a time that is suitable for you to do just go through your subscription emails.

So, you are reading them when you want and not when they want.

You have to stick to the time you have allocated. This is important because otherwise you will go in the rabbit hole and few hours gone by all you have done was doing what someone else wanted you to do.

Now it is your turn…

Do you have a system like thi to tackle your ever growing email inbox?

What are the labels do you use?

If you don’t have a system yet, what is the number one email labels tip you got from this post?

If you found some value here please give a G+ , share on Facebook and Twitter.

About the author: Sharing passion for personal growth, horticulture and environment

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{ 22 comments… add one }
  • Ashley Porter September 5, 2012, 5:45 am

    I like this article Damayanthi, email seems like a necessary evil. It’s a great way to receive information quickly but too many emails make for mass confusion and waste time. I have labels and filters and sometimes skip the inbox on some messages. A cool tool for organizing email is the email game at http://emailga.me

  • Damayanthi September 5, 2012, 8:07 am

    Thank you Ashley.
    Yes, it is very important to sort out the emails, so that you can focus on your priorities.


  • Steve September 5, 2012, 9:57 am

    This is great, very detailed.
    thank you

  • Robert David Strong September 5, 2012, 12:53 pm

    Good Afternoon Damayanthi,

    You know I have never really thought about organizing my email in box like this, maybe this is why I have 30k+ in my inbox…. Do not laugh at me, it has been building for years….

    I really like the way that you laid all this out and I now need to put it into action, wish me luck!

    Thank you for sharing!

  • Damayanthi September 5, 2012, 2:48 pm

    Hi Robert,

    No I won’t laugh at you, I know it is so easy to build your inbox to thousands without much effort.

    Glad that you are going to take action.


  • Juli Becker September 5, 2012, 4:58 pm


    I have been trying to create a system to organize my emails for months, and you have narrowed everything down to its most basic elements. Thank you for sharing your insight. I now feel more confident that I can tackle this task with pleasant results.

    So glad I stopped by to read your post!


  • Damayanthi September 5, 2012, 6:05 pm


    Great to hear you can use this information to tackle your email inbox.

    Thanks for sharing your thoughts and comments


  • Sigrid McNab September 7, 2012, 4:40 pm

    Thanks so much Damayanthi for this awesome Infographic. I am in the same boat as Robert, with all those emails…. I too like the way you have systematically laid all of this out.

  • Damayanthi September 7, 2012, 4:44 pm

    Great to hear you got some value out of this Sigrid.


  • nancy fox September 7, 2012, 6:40 pm

    You are right on Damayanthi – I get bogged down with reading subscription emails. Also one other category not mentione that is a huge time sucker – making and confirming dates on calendar with people. There is always a gazillion back and forth msgs to find mutually convenient days/times. For my clients I use Time Driver but for contacts and colleagues it’s a manual process and these msgs must be categorized and addressed or loops never get closed
    Thanks for the organization of this process.

  • Marilyn September 7, 2012, 10:36 pm

    Great detailed info. I have everything come straight to the inbox, then put them into their folders after I am done reading them. A bit backwards maybe. But I don’t want to miss important info. I’m a direct sales rep for a few different companies so I make sure to read those first. Then move onto the next

  • Damayanthi September 8, 2012, 9:46 am

    Hi Nancy,
    You are so right, it takes so much time to go back and forth with messages. Then you think that you remember something, but for the life of you, cannot find the message.
    Thanks for point this out.

  • Damayanthi September 8, 2012, 9:49 am

    Hi Merilyn,

    Thanks for stopping by. You need to do what works for you. I know you have to be on top of your clients emails & don’t want to miss them

  • Adrienne September 12, 2012, 7:08 am

    I do this same thing Damayanthi. I have folders for certain things and even subfolder for that matter.

    I do just bypass the inbox and mark things read. I direct them to the folder I want them to go and then take a certain day to go through them all. It will really help to not get you so distracted or for the most part, overwhelmed with too much to do.

    Great tips here and some I’m sure will really appreciate.


  • Claire October 11, 2012, 2:21 am

    Hi Damayanthi,
    Labeling is a smart strategy. Do you like doing it manually, or would you prefer having it done automatically? I’m working on an app that does it automatically, but I know that some people like to see before they sort.

  • Damayanthi October 11, 2012, 6:20 am

    Hi Claire

    Once I set up the labels and folders some of the emails I set to skip the inbox and go to the respective folder automatically via my email program.

    Certain emails I never skip the inbox because I don’t want to miss them. So at this stage I am not too fussed about automating the process.


  • Damayanthi October 11, 2012, 6:21 am

    Hey Adrienne,

    Looks like you are doing exactly the same thing.

    Thanks for your input.


  • Michele Vallee February 22, 2013, 8:32 am

    I use http://www.Mail.com (free) which is an email hub that imports several email addresses under ONE domain… so I have 5-6 gmail accounts which all forward to my mail.com account.

  • Bridget Johnson February 25, 2013, 6:37 am

    Excellent information. Can you use this with any email address? For example I use gmail.

    Great information if I can organize myself I can stay out of those rabbit holes you mentioned 🙂

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